TOPIC: Can DT Register do this? [ready to purchase]

Hi DTH Development, I wrote you about a week ago asking if your Event Registration software was capable of something... (however I think your contact page is broken)

Registering for event, client wants to do the following and/or has the following criteria

1. Wants to allow registering individual tickets (member/non-member pricing)

2. Wants to buy 3 person or 6 person tables and optionally add the names and email addresses of each person at the table *optional people at the table wouldn't need to be classified as member/non-member each table would have a set base price.

3. Person registering may be sitting at a purchased table, or might need an individual ticket, or might not be attending at all

Any chance DT Register can do this and keep an accurate attendee count? So for example, someone purchasing a 6 person table and purchasing 2 extra member price tickets for other individuals, but not registering themselves would have an attendee count of 8. 6 person table + 2 extra tickets.

I'd really like this question answered before purchasing, but I'm ready to make the purchase right now if this would be possible to do.

Thanks,

Charles

Hello! Sorry that we didn't get your email. We've been dealing with some mail server issues. Fun times.

1. No problem. You can have member discounts applied based on the user group of the logged in user... with multiple levels if needed.

2. This could be done with conditional fields. If a 3-person table is selected, then dynamic fields display to collect the names of those people and anything else that is needed.

3. Not exactly sure what you're asking here. The person doing the registration and payment does not have to be the actual registrant. The billing info would be for who is paying... but the person attending should be the initial info entered.

Ok, there are many ways to usually accomplish a need in DT Register... and you go the route that best fits what you want. If you gather all of the options within an individual registration form, it will not track the number of attendees. So you'll need to setup the event with both individual and group registration (or maybe group only with a minimum group size of 1).

Within group registration, you can do "simple" or "detailed". In your case I would suggest:

- Simple group registration. Means the registrant will start by entering the group size then go straight to the "billing contact". This page can collect all other info needed, with any fields you create, before actually going to the payment aspect.
- create a radio button selection field "Would you like to reserve a 3 person table? Yes / No". Set this field with a minimum group size of 3, so it's not even an option unless there are enough people in the group to support it. Then create conditional fields assigned to the YES value of this 3-person field... so you can collect names and anything else.
- create a radio button selection field just like above, but for a 6 person table. Set the minimum group size at 6, then appropriate conditional fields as needed.

The pricing could all be calculated based on the number of people and whatever calculations you put in place. If needed, price changes could be added or subtracted based on table selections too.

Hope that helps. Thanks!

Just had another thought...

If you need names for each person in the group, you could do a DETAILED group registration. You'd then have a page in registration for each group member, and you'd build the group as you go. Then you can have details on each attendee.

THEN on the group billing page (after each member is done), you could have the table selection fields as previously noted. You wouldn't need to collect names for each table, since you'd have them already, unless you just want to know which people would be assigned to the table.

Also, note that any registrant not associated with a table would simply be considered an individual ticket. If set accordingly in config, each member of that group registration can be assigned their own unique confirmation number also.

Nathan, thanks for the quick reply, this all sounds very do-able... also with DT Register, you can still register for multiple events at a time and do a single check-out correct? Thanks for the great information, I may need to tap you as I start building it, my DT Register skills might be a little rusty, it's been probably almost 3 years since I last used it.

Charles

Nathan, wouldn't this option "require" that they knew each users name/email, etc... this would need to be optional. For example, the person registering for the event may want to purchase a table, but might not know exactly who is going from the company.

Charles

nathan.dth wrote: Just had another thought...

If you need names for each person in the group, you could do a DETAILED group registration. You'd then have a page in registration for each group member, and you'd build the group as you go. Then you can have details on each attendee.

THEN on the group billing page (after each member is done), you could have the table selection fields as previously noted. You wouldn't need to collect names for each table, since you'd have them already, unless you just want to know which people would be assigned to the table.

Also, note that any registrant not associated with a table would simply be considered an individual ticket. If set accordingly in config, each member of that group registration can be assigned their own unique confirmation number also.

You are right about that. You'd need at least a name for each group member. You could either give instructions saying to enter "TBD" or something if they don't have the name... or just use the first suggestion instead.